Stop hunting down
missing receipts.

A charge hits. Receipt Hunter texts whoever made it, collects the receipt, and hands QuickBooks a clean, documented transaction.

Calculate My Receipt Cost
Start free trial

No bank logins

No app for your team

Guided setup included

Snap. Submit. Done.
The hidden cost

Nobody wants to be the receipt person.

It falls to whoever cares most. The owner, the office manager, the bookkeeper. Nobody applied for the job.

So they invent a system. Group texts. A shoebox in the drawer. An email folder nobody trusts. They ask, they wait, they ask again. And when a receipt is genuinely gone, somebody sits on hold with the vendor for a duplicate.

2+ hours a week

That's what most businesses tell us, one-person shops included. But the hours are the cheap part. It's the open loop in your head, the interruption in the middle of real work, the month-end you brace for. Not the hours. The headspace.

Undocumented this month
TUESUPPLIER$178.00
FRIFUEL STOP$84.20
MONHARDWARE$312.65
Nothing attached$574.85

Who bought it? What for? Which job? Nobody remembers by month-end.

Quick cost check

What is receipt chasing actually costing you?

Five quick questions, and you'll see the hours it eats and the spend sitting undocumented. No email needed to see your numbers.

Receipts per month, roughly?
How many people make purchases?
Accounting software?
How do receipts get collected today?
Who does the chasing?
Your numbers, not ours

Here's what receipt chasing is costing you.

— hours of chasing per year
— a year, at the rate below
Our assumptions. Adjust if they're off.
Minutes to chase one receipt 20 min
Hourly cost of whoever does it $75
Share of receipts that need chasing, based on how you collect today:
See the plans

No card, no setup call. You can be collecting receipts today.

The other option

Twenty minutes, and we'll check the math with you.

A specialist maps how receipts actually move through your business, tells you where the numbers above are off, and gives you an honest answer on fit. You keep the map either way.

Your answers and numbers come with it, so they walk in prepared.

How Receipt Hunter Works

Watch the full tour: how a card swipe becomes a matched, documented transaction in QuickBooks.

1. One-Time Setup

Your bank already sends purchase alerts — point them at Receipt Hunter. No bank logins, no new hardware, nothing to install.

2. We text whoever swiped
the card

The moment a charge posts, that person gets an SMS: snap the receipt, pick the job and cost code.

3. We chase it down, not you

Wrong person? One tap passes the request to whoever actually has the receipt — and we keep following up until it arrives. You never have to nag anyone.

4. Clean Books

Receipt, job, and cost code matched to the transaction and synced, image attached. Seamless integration into Quickbooks.

SOCIAL PROOF

Teams love Receipt Hunter.

From solo bookkeepers to 100-person contractors, Receipt Hunter helps end the receipt chase.

95%

Same-day receipt capture rate

<1 min

Average time to capture a receipt

AUTOMATIC

coding — save hours every month

I used to spend 3 days every month chasing receipts. Now they come in automatically. My month-end close went from 2 weeks to 3 days.

CA

Cobex Air

Controller, Regional GC

★★★★★

My guys are in the field all day — they're not downloading expense apps. But they text. Receipt Hunter just works with how they already operate.

AH

Aspenwood Holdings

Field Supervisor, Electrical

★★★★★

The best part? Zero training. I added my team on Monday, and by Tuesday receipts were flowing in. It's genuinely that simple.

RL

Right Line

Office Manager, Custom Homes

★★★★★

See your savings in about a minute.

Run the calculatorOr schedule a demo
Customer stories

Ask the businesses already doing it.

From a solo bookkeeper to a hundred-person contractor. Here is what changed.

"I used to spend 3 days every month chasing receipts. Now they come in automatically. My month-end close went from 2 weeks to 3 days."
Arsen K., Project Manager Cobex Air, HVAC
95%of receipts captured the same day as the purchase
Under 1 minaverage time a purchaser replies to the text
2 wks to 3 daysmonth-end close, reported by Cobex Air
"My guys are in the field all day. They are not downloading expense apps. But they text. Receipt Hunter just works with how they already operate."
Ruben B., Owner Red Rock, underground utilities
"The best part? Zero training. I added my team on Monday, and by Tuesday receipts were flowing in. It is genuinely that simple."
Anna S., Accountant Right Line, custom homes
See what receipts are costing you Five questions, about a minute.

Simple Pricing For All

$99 a month, or $499 over 2,000 receipts a month. Free for 14 days, cancel anytime. Set that against 2 to 3 hours a week and you're paying about nine dollars an hour to get your time back.

Sign Up
What it costs

Start free. Pick a plan when you know what you need.

Your first 20 receipts are free. When plans start, you get 30 days' notice, and you choose then.

  • No card needed to start
  • Never an automatic overage bill

When plans start

Solo
$9.99/ month, planned

1 person

  • Up to 3 companies, plus personal
  • Unlimited cards
  • Every receipt, fair use
  • QuickBooks Online
Start free First 20 receipts free, no card needed
Team
$29.99/ month, planned

Up to 5 people

  • Up to 5 companies, plus personal
  • Unlimited cards
  • Everything in Solo
  • Shared cards and roles
Start free First 20 receipts free, no card needed
Business
$99.99/ month, planned

Up to 10 people

  • Up to 10 companies, plus personal
  • Unlimited cards
  • Everything in Team
  • A setup call with us
Start free First 20 receipts free, no card needed

A person is anyone who logs in or carries a company card. One bookkeeper login per company is free and doesn't count. More than 10 people or companies: a written quote.

One price for all your companies, not per person. Your price stays the same for as long as you stay subscribed, and what's included stays included. If prices change, they change for new customers.

Why Receipt Hunter

Scanner apps wait.
Receipt Hunter goes and gets it.

Other tools manage your expenses. We manage your receipts.

‍Every other option assumes somebody remembers to submit the receipt. That assumption is the whole problem.

Receipt Hunter

Scanner Apps

Manual

Who does the chasing

Automatic, until it's in

You and your team

You and your team

What your team has to do

Reply to a text

Install an app, remember to scan

Remember, then hand it over

When the receipt arrives

Same day, while they remember

Whenever they get to it

Month-end, if at all

What reaches QuickBooks

Matched and coded

An image to sort out

Whatever you typed in

Corporate card platforms chase receipts too, but only for purchases on their card. Receipt Hunter works with every card your team actually uses: any credit card, debit card, fuel card, or bank account.

FAQ

Does my team need to download an app?

No. Your team doesn't need to install anything. Receipt Hunter automatically asks employees for missing receipts via text or email. They simply reply with a photo — no app, logins, or training required.

Is this just another receipt scanner?

No. Receipt Hunter focuses on collecting receipts from employees, not just scanning them. It automatically requests receipts when a transaction appears and keeps following up until it's submitted.

How do you know which job/cost code a receipt belongs to?

Employees assign the correct job or cost code when submitting the receipt. You can set predefined projects or categories. These can sync from QuickBooks or Xero, or be created directly in Receipt Hunter.

What credit cards or banks does it work with?

Receipt Hunter works with most major corporate credit cards and banks through secure integrations. Once connected, transactions flow in automatically and trigger receipt requests.

How does QuickBooks export work?

Receipt Hunter prepares transactions with matching receipts and categories. With one click you can export everything to QuickBooks with the receipt image attached.

What if someone doesn't respond?

Receipt Hunter sends automatic reminders. Admins can also see what's missing and follow up internally.

Is there a minimum volume?

No strict minimum, but it's designed for teams with multiple monthly transactions. If collecting receipts is a hassle, it will help.

How do you handle security and privacy?

Receipt Hunter uses secure connections, encryption, and trusted banking integrations to protect financial data. Receipt images and transaction data are stored securely and accessible only to authorized users.